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Commercial Vehicles

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  • CVOR/ Facility Audit Services

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    CVOR/ Facility Audit Services

    Facility Audit is one of the many ways by which MTO ensures that commercial vehicle operator’s comply with requirements for record keeping, exercise a control on driver and adhere to vehicle maintenance checks for better public road safety.

    Your commercial vehicle may be subject to facility audit due to any of the following reasons:

    • When the operator’s overall violation rate exceeds the safety threshold of 50%, the ministry may require a facility audit after a review of the CVOR record.
    • If an operator failed in the previous audit and has not passed within the past 5 years, a re-audit may be required.
    • Sometimes an operator may himself request an audit to improve their Carrier Safety Rating (CSR).
    • On receipt of any complaint from a provincial jurisdiction, or the public about the unsafe performance of an operator’s driver, vehicle or both.

    A ‘risk-based’ approach is followed by the Ministry while evaluating the various elements which are deemed to cause commercial vehicle collision. The 3 important factors that are considered during audits are:

    • Hours of Service
    • Vehicle Maintenance
    • Qualification Records and Reporting

    The result of the audit is usually expressed as:

    • Excellent – if the overall score is greater than 80% and no individual factor accounts for less than 70%
    • Pass – if the overall score is 55% and no individual factor accounts for less than 50%
    • Fail – if the overall score is below 55% and the individual factors also account for not more than 50%
    In the event where the carrier fails the audit, a ‘Conditional ’ safety rating is issued which remains attested to the vehicle for at least 6 months. Some charges and CVOR points may also be levied by the officer-in-charge which can increase the overall violation rate and insurance premiums.

    In order to counter the charges and CVOR points and regain your ‘Satisfactory’ safety rating, you may seek the help of an experienced professional who can legal represent your company and assist in dealing with the inspector.

    The amalgamation of experience and expertise of professionals at Vagans Inc., who are not only proficient in safety and compliance audits but are also licensed paralegals, can help you gain an edge while fighting for your rights.

  • Safety Inspections for Commercial Motor Vehicles

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    Safety Inspections for Commercial Motor Vehicles

    The periodic motor vehicle inspections under the National Safety Code Standard are carried out by MTO officers to ensure the on-road safety. A rigorous process is followed during the safety inspection to make sure that the driver and commercial motor vehicle meet necessary state and federal regulations. In an event where the vehicles or drivers fail to meet these regulations, the Ministry may place them out-of-service and may not revoke the ban until they comply with the regulations.

    During the inspection process, the inspector collects the necessary driver’s documentation and operating permits, reviews the driver’s logbook for any false entries, verifies the insurance and license via a federal database and thoroughly checks the vehicle for any damage and presence of hazardous material and.

    After the review, an inspection report is prepared. If no significant violations are discovered, the inspector gives a clean chit and issues a decal from the Commercial Vehicle Safety Alliance (CSVA) for the vehicle. This excludes the vehicle from further inspections for up to 3 months. However, if the vehicle or driver is found to violate the regulations, an out-of-service order is issued.

    For every non-compliance with the CSVA standards, a CVOR point is assigned to the carrier’s records. These points cannot be congested even if it is unveiled later that the inspecting officer was mistaken. That means the points still reflect on the carriers record.

    We understand the pain one has to undergo when despite not being a defaulter still the results are not as expected. It is for this reason, the clients have trusted us for years for handling charges and inspection process on their behalf. Resorting professional help at the right time is much better than repenting later!

  • Traffic Tickets for Commercial Motor Vehicles, Drivers and Carriers

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    Traffic Tickets for Commercial Motor Vehicles, Drivers and Carriers

    Commercial Vehicle Operator’s Registration (CVOR) and Carrier Safety Rating (CSR) are the two important programs formulated by Ministry of Transportation to promote safety and regulate the operation of heavy vehicles like trucks and buses on Ontario’s roadways.

      Under these programs, the owners and operators of the commercial vehicles are required to comply with the following rules:
    • The commercial vehicle should be in the right mechanical condition at the time of operation.
    • The insurance and other legal documents should be in place and current.
    • No breach of traffic rules and signals.
    • Adherence to Hours of Service Regulations which lays down driver’s driving time, on-duty time and off-duty time.

    Non-compliance of any of the above rules can result in interventions and sanctions from Ministry staff. This may cause vehicle impoundment, fleet limitation, plate seizure or cancellation of a carrier’s operating privileges. The afflictions are not only on carrier but driver too. The driver’s license may be cancelled and he may lose his employability.

    At Vagans Inc., our team of licensed paralegal and safety & compliance consultants can help you address the above issues in a more firm and positive manner. We have assisted many private and public transportation companies in the past to enable them continue their operations uninterruptedly on Ontario’s highways.

    If you are also entangled in CVOR points and safety ratings and would like to discuss the matter with our experts then feel free to drop by or leave us a message. We will be happy to assist you!

  • CVOR trainings

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    CVOR trainings

    In a bid to keep roads safe and regulate the operations of commercial motor vehicles on highways, Ministry of Transportation requires all carriers/operators to ensure their drivers are well versed with CVOR system. This relates to:

    • Operating a commercial motor vehicle
    • Hours of operation & service
    • Maintenance of log books and it’s submission to the carrier
    • Load limitations
    • Daily vehicle inspection reports with proper demarcation as major or minor

    The CVOR training is important for operators and drivers so that they both know what is expected to ensure safety and compliance under the Highway Traffic Act.

    At Vagans Inc., our qualified professionals and case experts can help you understand the finer nuances of the CVOR system so that your company’s violation rate and safety record remains at the lower end. We can also help you with mock audits to ensure that your staff knows how to tackle the questions should there be a CVOR audit.

    Going by the old school theory of ‘Precaution is better than cure’, our trainings assure that your traffic tickets and insurance premiums are always low.

  • CVOR Safety Ratings (CSR)

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    Agencies, Boards, Commissions and Tribunals

    Carrier Safety Rating is essentially a public label that is assigned by the Registrar of Motor vehicles to commercial vehicle operators on the basis of their company’s safety record, which includes collisions, convictions, inspections and facility audits.

    Carrier Safety Rating is an indicator of carrier’s performance and is available to the public. Therefore, the score can directly impact your business promotion to potential customers. Insurance companies, financial institutions and shippers also use this information to make an informed decision. It is, therefore, important that your CVOR score is maintained high. There are different CVOR safety rating that may be assigned to your company on the basis of the vehicle/operator performance:

      a) Excellent Safety Rating:
    • Been in operation from at least 24 months in Ontario and holds a valid CVOR certificate
    • Overall violation rate of less than or equal to 15% of overall threshold.
    • Collision rate of less than or equal to 10% of the collision threshold.
    • The carrier has been audited and given an excellent score

    Even after the excellent rating is assigned, the carrier needs to ensure that the overall violation rate doesn’t exceed the 20% of overall CVOR threshold and collision rate doesn’t exceed the 15% of collision threshold. Else, the rating may be reviewed again and downgraded.

      b) Satisfactory Safety Rating:
    • Been in operation from at least 6 months in Ontario and holds a valid CVOR certificate.
    • An on-road performance level of no more than 70% of its overall CVOR threshold.
    • The carrier has been audited and assigned a passing score

    Satisfactory-Unaudited Safety Rating
    A carrier is assigned a Satisfactory-Unaudited Safety Rating if it has not been audited yet but maintains an on-road performance level of no more than 70% of its overall CVOR threshold.

      Conditional Safety Rating
    • An on-road performance level of greater than 70% of its overall CVOR threshold.
    • Failure of the facility audit.
    • Expiry of a suspension or plate seizure.

    Unsatisfactory Safety Rating
    When a carrier/operator has too many traffic tickets, collisions and audit violations then an unsatisfactory safety rating may be issued by the Ministry of Transportation which may result in suspension or cancellation of their operating privileges.

    Since these ratings directly impact your business and operations, you can appeal the sanctions and request an audit if you feel you have improved on the objectionable points.

    At this critical time, we stand along with you to guide you through the ways to improve your ratings and hear the appeals so that you can regain your peace of mind and continue doing what you do the best – business.

  • CVOR News & information

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    CVOR News & information

    The Ministry of Transportation, with a view to ensure safety on roads keeps updating the Highway Traffic Act. The latest being the officers given the authority to write traffic tickets and lay charges for moving violations against commercial vehicle drivers as from January, 2014. As a result of this change, the officers can write traffic tickets for even minor faults like wrong turn, jumping the red light, over-speeding and careless driving. This means the charges which focused on CVOR issues such as mechanical safety, log book maintenance, load balancing etc. got stricter on company and the drivers.

    With 5 CVOR points being assigned to most moving violations, it has become even more challenging to maintain low profile of your CVOR record. On one hand, with too many traffic tickets the drivers can risk their employment and insurance. On the other hand, higher CVOR points mean higher insurance premiums and inviting scrutiny/audit of their company by the Ministry.

    The safety & compliance consultants at Vangans Inc. are also licensed paralegal who can help you both with how to avoid and deal with the CVOR issues and audits. Our experts continuously strive to update themselves with the latest in the transportation industry so that you can carry out your business uninterruptedly.

    No matter how big or small you are, if you are a private or public entity, our easy to understand work policies have made us a popular choice among all.